School trip resources

Here at Travelbound we want to make your life as a party leader easy as possible. So to save you time, we’ve created some simple resources that you can download and use when organising your tour.  We’re here to support you and guide you through the process, so please contact us if you have any questions about the documents in this section.

Booking form

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Start the booking process by downloading and filling in this form to let us know what destination and tour you would like to book. You’ll need to provide us with your name and contact details, as well as information on the number of students in your group.

Letter to parents

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You can personalise this letter and use it to promote your trip to parents. After reading about the trip, parents can then tear off the reply slip and send it back to you to reserve a place on the tour for their child.

Passenger manifest and dietary requirements form

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You can use this form to advise us of the special dietary requirements or any medical issues of those in your party. It must be completed and returned to us at least 14 weeks before departure.


Advance passenger information (API) form

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For a quicker process through the airport, download and fill in this form with legally required data from your passengers’ passports. You’ll need to take a copy with you and present it at the check-in desk. 

Final form

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We’ll ask you to fill in this form for us to make sure we have all the information we need prior to your departure. This includes your emergency contact details.